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How Do You Earn Leave Credits?

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Government employees who know what real work-life balance is enjoy their holidays and go on vacations. It keeps them sane and healthy and productive at work. And why not? The Omnibus Rules on Leave  generally guarantee all appointive employees 15 days vacation and 15 days sick leave privileges annually with full pay excluding Saturdays, Sundays and Public Holidays, without limitation on the number of VL and SL days that they can accumulate.

The question is – How do you earn leave credits?

Sec. 27 of the Omnibus Rules on Leave instructs that an employee earns one VL and one SL for every 24 days of actual service. Days covered by a previously approved leave with pay are considered as “actual service” while leaves of absence without pay for reasons other than illness are not (Sec. 28, ORL). Using a simplified approach, the Omnibus Rules provides these two tables to illustrate the number of VL and SL that you can earn on a monthly – or daily – basis:

VL/SL Credits Earned on a Monthly Basis

Number of MonthsVacation Leave EarnedSick Leave Earned
1
2
3
4
5
6
7
8
9
10
11
12
1.25
2.50
3.75
5.00
6.25
7.50
8.75
10.00
11.25
12.50
13.75
15.00
1.25
2.50
3.75
5.00
6.25
7.50
8.75
10.00
11.25
12.50
13.75
15.00

VL/SL Credits Earned on a Daily Basis

Number of DaysVacation Leave EarnedSick Leave Earned
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
.042
.083
.125
.167
.208
.250
.292
.333
.375
.417
.458
.500
.542
.583
.625
.667
.708
.750
.792
.833
.875
.917
.958
1.000
1.042
1.083
1.125
1.167
1.208
1.250
.042
.083
.125
.167
.208
.250
.292
.333
.375
.417
.458
.500
.542
.583
.625
.667
.708
.750
.792
.833
.875
.917
.958
1.000
1.042
1.083
1.125
1.167
1.208
1.250

Here’s also a Table showing the conversion of working hours or minutes into fractions of a day, based on an 8-hour workday:

Based on an 8-hour Workday

HoursEquivalent Day
1
2
3
4
5
6
7
8
.125
.250
.375
.500
.625
.750
.875
1.000

MinutesEquivalent DayMinutesEquivalent Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
.002
.004
.006
.008
.010
.012
.015
.017
.019
.021
.023
.025
.027
.029
.031
.033
.035
.037
.040
.042
.044
.046
.048
.050
.052
.054
.056
.058
.060
.062
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
.065
.067
.069
.071
.073
.075
.077
.079
.081
.083
.085
.087
.090
.092
.094
.096
.098
.100
.102
.104
.106
.108
.110
.112
.115
.117
.119
.121
.123
.125

To compute your credits, use those tables. Take note that your tardiness and undertime will be deducted against your earned VL. Undertime cannot be charged against your SL except if it was incurred due to health reasons, supported by a medical certificate and an application for leave (Sec. 34, ORL).

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If you’re absent on a day when work was declared suspended after the start of regular working hours (like when the Governor declares  suspension of work after noontime due to an impending typhoon), you will not be considered absent the entire day. Your leave credits will only be deducted with the amount corresponding to the time when working hours began up to the time when the work suspension was declared (Sec. 32, ORL)

There are, however, other officials and employees who are covered by special laws when it comes to leave privileges such as the members of the Judiciary, employees of courts, chairmen and commissioners of Constitutional Bodies, and employees in the Foreign Service. They have their own rules on this matter. Also, the computation of leave for employees with irregular work hours schedule and those observing flexible working hours are covered by different rules. I intend to write a separate post for them.

In the meantime, work and enjoy earning your leave credits!

Note (02/17/2016) – For teachers who are reading this, please note that what you earn are service credits, not leave credits. This post only deals with the generic rules. Kindly refer to DEPED’s website for guidelines that are particularly applicable to you in order to avoid confusion. 

23 thoughts on “How Do You Earn Leave Credits?

  1. good day ma’am…
    ma’am may tanung ako about sa table “Based on an 8-hour Workday” kung un po ang gagamitin natin sa pag earned ng VL and SL kapag naka 8 hrs ka may 1 earned VL and SL ka?
    sa government office po 8 hrs a day kami. meaning 22 days ka merun ka din 22 earned VL and SL? tama po ba?

    1. Jay and Exevier, the table for the 8-hour workday is only a conversion of working hours/mins into fractions of a day so that we will know if a person has already earned 1 day of actual service. That means, 8 hours= 1 day. The article above says 24 days = 1 VL and 1 SL as per Sec 27 of the ORL. Please re-read if you are still confused.

  2. Atty, please help me answer this. I have already attended so many seminars and got different answers/interpretations. As a public servant, I feel that it is so much of my responsibility to do what is right. We have so many arguments in the office because we get different inputs from different resource speakers. We are all new here and I want to help my office to do the right computation. It involves one day only but a lot of money since we have thousands of employees.

    Ang mga government employee noon na nag-start up to 1998 ay entitled lang to earn leave credits after 6 months (Amended in 1999). Question here is, what if an employee reported for duty on February 2, 1997. To count 6 months, that would be February 2-August 1, 1997, then leave credits earned would be 7.5 days VL and 7.5 SL. How about the remaining 30 days (August 2-31, 1997)? I assume that the leave credits earned would be only 1.208 since he had already earned 1 day for August 1, right? We do the checking from the original appointment of every retiring employee that is why my question includes data decades ago. One resource speaker told us to give up to the 31st day of the month. Hindi ko maatim na gawin ‘yon. Every employee must be given leave credits of 1.25 every month even if it has 29, 30 or 31 days, right? Kasi the basis for giving leave credits is 15 days a year or 1.25 a month and not 0.042 a day dahil meron ngang month na may 28, 29, 30 and 31 days. It should be standard 30 days leave credits because the CSC table is also for 30 days only. Badly need advice. Thanks!

    1. Hi Cynthia, I’m sorry but I cannot give opinion on your concern (see my disclaimer). What I’d advice you to do is to write a letter to the CSC head office and ask for their opinion on the matter. They will be the one to give you the answer which will have more weight and authority. And once you get their answer, let us know so that others having the same trouble can know as well. 🙂

      1. Thank you. It is that I find it difficult for me to do action without the permission of the higher authority, that is why I seek information by myself. Binibigyang-pansin ko lahat ng detalye ng trabaho ko and I do not know if ganoon din sila. Bosses are always busy. I will just keep that question to myself for the meantime. I am just being concerned. No worries. I understand. Thank you for your time. Anyway, can I ask you another question? 🙂

        1. Maybe later. I found your blog/site because I am searching hard for information.. I just read your disclaimer, 🙂

        2. You can always write in your personal capacity, just to clear that question off your mind. Then if their answer is the same as what you’re thinking, you could probably share that with your team and talk about it.

  3. Hello Atty. for example meron akong total VL=75,kung mag leave ako ng 2days( vacation leave), ilan ang matitira na VLC ko is it VL 73days or 74.917days? pls lang Atty.
    Thanks

  4. Hi Atty. just a question regarding the application of leave credits. If I started working Aug. 1 then the contract says that leave benefits is only given to those who have rendered 1 year in service. My target leave is on Nov. the ff. year, does it mean that i only have 5 vacation leaves that I can use on that month?
    Thank you so much and I hope you can give feednack on my concern.

  5. hi po, i need help regarding sa leave.. here is the situation po.. di ba po a newly hired government employee is probationary for 6 months and allowed n din sya mag file ng leave.. halimbawa nag start sya ng january 2016 then pagka april ng file sya ng leave SOLO PARENT LEAVE 7days and she has all the supporting document such as Solo parent I.D. from DSWD etc. pano mo po e compute yan? would it fall to leave without pay(bawas sa sahod) or leave with pay? thanks in advance!

    1. A newly hired government employee starts earning leave credits on the day he/she starts working and can avail of it once there are enough credits accumulated.

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